EQU-2933 - USA (Byron Center, Michigan) - Document Imaging Services - Deadline April 15,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: EQU-2933

Government Authority located in Byron Center, Michigan; USA based organization looking for expert vendor for document imaging services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide document imaging services for Installation of equipment and management software onto the school district’s network and the installation of scan to email PDF files, secured fax retrieval and set up of accounting and document management software and unique individual user access to the government authority located in Byron Center, MI.  
Additional Requirements of all Machines
a) All equipment technology must be digital and certified as new.
b) All proposed equipment must be from the same manufacturer. All devices in each category needs to be the same make and model.
c) All MFP machines must be able to duplex, enlarge and reduce.
d) All MFP will be able to scan no less that 600dpi in black and white and color.
e) All MFP must be able to scan to one or more email addresses as well as a Google Drive folder.
f) All MFP need to be able to scan to a searchable PDF.
g) All machines should handle a variety of paper weights and types.
h) All toner replacement must be made using sealed cartridges or equivalent rather than bulk chemicals so that there is no need to come in contact with toner.
i) All MFP machines should have a digital touch screen control panel.
j) All MFP machines need to come equipped with a card reader. The current card the district uses is: ISOProx II, SETEC, 37 BIT, Format S10401, OEM Code:9
k) All machines need to be able to report their meter count electronically. The district will not pull manual meter reads.
l) All machines need to come with a surge protector.
m) Each piece of equipment must ship and be delivered with two extra toners attached.
n) All digital copiers shall have a bypass tray for the purpose of printing on specialized stock.
o) All machines should must be able to operate under standard power outlet unless noted otherwise in the device specifications.
p) All machines must be Mac capable.  
(2) A mandatory pre-bid conference will be held on March 26, 2019.
(3) All questions must be submitted no later than April 03, 2019.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Monday, 15 April, 2019

Pre-proposal Conference Date : Tuesday, 26 March, 2019

Question Answer Deadline : Wednesday, 3 April, 2019

Category : Computer Supplies, Accessories and other Equipments, Data Entry, Scanning, Records and Document Related Services

Country : USA

State : Michigan

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